Guide for conference presentations

 

Instructions for presentations at the conference

 

CHANGE IN SPEAKER OR CANCELLATION: As a courtesy to the audience and to your session chair, please let us know as soon as possible if there is a change in your presentation. If there is some last minute difficulty, please arrange for one of your co-authors to present your paper rather than cancelling it.

For changes to speaker or program prior to the meeting, please contact the conference organizing committee at sraelisbon2017.wordpress.com/contact

  

1. Symposia

1.1 Instructions for individual presenters:

Your presentation duration and time for questions will be managed by the symposium coordinator. Individual presentations are suggested to last a maximum of 15min.

Please be present at your session room 20min before the session starts, to upload your presentation to the computer (PC Windows) available in your session room.

1.2 Instructions for symposia coordinators:

The symposium time management is at the discretion of the symposium coordinator but should not in any case exceed a maximum duration of 90 min including Q&A/discussion. At the beginning of the session, the symposium coordinator may present a short presentation introducing the symposium.

If the symposium has the maximum number of presentations allowed (5), the following organization is suggested: 1) Symposium introduction by the coordinator (3min); 5 individual presentations (15min each); 3) Q&A/discussion (12min). Optionally, the time for each individual presentation could be reduced to 12min and allow more time for the Q&A/discussion.

 

2. Oral presentations and poster presentations

 

2.1 Instructions for oral presentations:

Your presentation is limited to 15min not including time for questions. Time for questions will be available at the session’s end and will be managed by the session chair.

Please be present at your session room 20min before the session starts, to upload your presentation to the computer (PC Windows) available in your session room.

Session chairs will be requested to be strict in the time management, so please manage your time adequately.

2.2 Instructions for poster platform presentations (written+oral presentation):

The poster platform is a session where the poster authors will have 3-5 minutes for an oral presentation of their poster to the audience (powerpoint is optional). After all the session’s presentations, presenters will have time for an individual discussion (Q&A) of the poster, by standing next to it.

Each presenter will be assigned a space in one of the conference rooms (room to be announced). She/he is responsible for assembling the poster 30min prior to the poster session and removal of his/her poster at the end of the session.

The poster dimensions should be a maximum of 841mm × 1189mm (A zero format). All lettering should be legible from at least 120cm away. Please contact the conference secretariat at the day of you presentation, for requests of materials for hanging the posters.

2.3 Instructions for standard poster presentations (written presentation only):

Each presenter will be assigned a space in one of the conference rooms (room to be announced). She/he is responsible for assembling the poster 30min prior to the poster session and removal of his/her poster at the end of the session.

The poster dimensions should be a maximum of 841mm × 1189mm (A zero format). All lettering should be legible from at least 120cm away. Please contact the conference secretariat at the day of you presentation, for requests of materials for hanging the posters.